Live Webinar, Thursday, June 4th 2026
11-11:45 AM CEST
From Overspend to Optimised: Reducing SAP FUE Licence Costs Through Usage-Based Authorisation Design
Organisations migrating to SAP Cloud ERP Private (RISE with SAP) face a challenge that many only discover after signing: the way SAP measures user licences has fundamentally changed, and most existing role designs were never built to accommodate it.
Under the FUE-based licensing model, every authorisation object assigned to a user — regardless of whether that access is ever used — contributes to their FUE classification and, ultimately, to your organisation’s subscription cost. Legacy role designs, SAP Standard Roles, and years of accumulated access creep can inflate your FUE consumption well beyond what your workforce actually requires.
In this session, Soterion will demonstrate — through real customer use cases — how organisations are identifying and eliminating unnecessary licence costs by combining detailed usage data with a structured approach to authorisation optimisation.
We will cover three core areas: how to analyse actual system usage to identify FUE reduction opportunities; what Licensing by Design means in practice, and how to build SAP roles aligned to FUE rules from the outset; and how to establish ongoing FUE governance to prevent mid-term true-up costs as access evolves through business-as-usual change.
The session includes a live demonstration of Soterion’s SAP License Manager, showing how organisations can quantify their current FUE exposure, model the impact of proposed role changes, and track licence consumption continuously — before the costs arrive.
Key Learnings:
- Understand why legacy role methodologies and SAP Standard Roles create avoidable licence cost exposure under the current STAR rule set
- Learn how real organisations have achieved meaningful FUE reductions through usage-based authorisation optimisation
- Discover what a Licensing by Design approach delivers — and how it differs from a post-migration clean-up
- See how continuous FUE governance protects against mid-subscription true-up liability
Moderator
Dudley Carwright
Managing Director at Soterion
Dudley Carwright, CEO and co-founder of Soterion, has 20 years’ SAP Authorisation experience. He’s known for delivering high-quality, fit-for-purpose security solutions that blend technical expertise with business insight.
As the Director of Partnerships at Cinemo GmbH, Charly plays a pivotal role in shaping the future of in-vehicle media experiences by building strategic alliances with leading technology innovators, automakers, and content providers.
PARTNER
Soterion is an international leading provider of SAP Governance, Risk and Compliance (GRC) and SAP Licensing solutions. Soterion’s user-friendly GRC solutions provide SAP customers with in-depth access risk reporting to allow organisations to effectively manage their access risk exposure. Soterion is passionate about simplifying the GRC processes, with a focus on translating this complexity into a business-friendly language to enhance better decision making and business accountability.
With SAP’s recent changes to user licensing in S/4HANA and SAP Cloud ERP Private (formerly RISE with SAP), where user classification is now based on assigned SAP authorisations, it is no longer feasible to separate access control from licensing. To manage your SAP licenses effectively, your access control solution must also incorporate robust licensing capabilities.
Soterion’s powerful SAP License Manager analyses actual system usage to determine the optimal number of SAP user licenses (FUEs) required by your organisation. This helps you avoid unnecessary licensing costs resulting from poorly designed roles—ensuring you only pay for what you truly need.”
Digitaler Webinar Pass
✓ Live-Streaming: Exclusive webinar on June 4th, 2026
✓ On-Demand: Webinar recording available in our event app
✓ Digital Multi-Touchpoint Networking: Digital networking with all participants
✓ Digital Exhibition: Full access to all services & solutions from our partner Soterion